Digital technology is a great opportunity for the HSE management and the operational teams to focus on the essentials. But for that, it is necessary that the digital transposition corresponds point by point to the reality in the field. A necessary condition for the digital technology to provide HSE added value to the service of the company's performance.
2 schools: "Flow Chart" vs "Dynamic Form"
The challenge of a digital solution is therefore its flexibility of parameterization to respond perfectly to the circuits of information, action and decision as experienced from the field to the general direction.
It is essential that the digital application can be easily reconfigured for necessary adjustments, because the company and its processes undeniably evolve over time.
The purpose of this article is therefore to compare two schools:
Limitations of the FlowChart approach
Many software solutions have a "flowchart" approach that strives to represent decision flows, decision trees ...all determined by the unique will of the final decisional analysis,probably influenced for years by ERP swell known to constrain and freeze the organization in a company. The management of the billing and production chain can probably adapt, but in the field of Quality and HSE where processes are specific to each company and very different between companies, it is much more complicated.
The limits of the flow chart decision-making approach are:
This "flow chart" approach is all the more problematic because it often does not focus on mobile access of field tools, smartphones and tablets.Conversely, with the progress of mobile development, there are now mobile apps developed in isolation from the rest of the HSE systems, zooming in on a small part of a process and not connected to the general organization, to other data of the company and types of user profiles. They do not bring lasting solutions in the long term.
Dynamic Form School: a pragmatic approach
On the contrary, the Quality HSE software approach by "dynamic form" is based on a workflow digitization triggered from the input fields in the forms exactly matching the reality of the action sequences in the field.
The "dynamic form" IT solution replaces the traditional paper or Word and Excel formats by improving them:
It should be kept in mind that digitalization only works if it concern sall employees of a company, even their customers and subcontractors.
There can not be one part of the teams digitalized and another one onpaper or office software. The digitalization by "dynamic form" responds much better to this need than the "flow chart" school.
Digital system must enable the management of an organization's overall strategy by improving the management of its performance, while involving all the stakeholders on its various production sites: all employees, managers, managers, customers, partners and subcontractors.